Using fax to email software or fax to email services can be a great option to send faxes without all the problems that can go wrong. Instead of having an additional fax line, paper jams and machines that need servicing you let another company deal with this. This type of outsourcing is referred to as cloud computing.
You will have completely access to all faxes on your web browser or through your email. This means all documents are available at your fingertips as long as you have an internet connection. When you sign up with a fax to email company you will receive your own toll free fax number that people can use to send you faxes. If you have a very large company with multiple offices or departments you can get a few different numbers.
Why these companies are so successful is that your company does not need to install new fax lines and purchase new machines every time you make a change. The only thing that may differ is that you may have a slightly increased fax to email payment per month. Any changes on your part will be easy and no trouble at all.
Because these email to fax services are done completely online you can receive multiple faxes at once and check or send faxes from your cell phone, computer, PDA or laptop, basically anything that has internet connectivity.
In general the rates for such services are about ten dollars a month though you can find even less expensive rates if you do a bit of research. Most companies use these services in the long term so it is very worth it to do your research before signing up with a service. Most services will do all they can to create a fax to email service that is customized for your company.
If you are not expecting to send a lot of faxes than a pay per page plan is probably the best option. However a pay per minute plan is another possible choice. If you plan on sending lot of faxes than getting a subscription may be a good choice though you may have a maximum amount of faxes you can send per month.
Besides focusing on the cost you also want to use a company that is reliable so you can feel confident that your faxes will get through every time. You do not want to have to deal with busy signals and other connection issues. These services offer reliable faxing and you also do not have to deal with paper jams or hardware errors.
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