Nowadays, a lot of online business owners want to know the perfect time to hire a project manager for their business. You need to hire a project manager when you find yourself spending a lot of time delegating tasks to a number of assistants to implement effective virtual project management. Having a project manager in place will take care of doing these things for you so you can finish those tasks that you need to do.
We use a web priority sheet as we work on tasks. This is a sheet that only the project manager and I talk on. It’s merely a spreadsheet that individuals use to communicate every day, where each assistant has a list of the various tasks that they’re taking care of.
I allow my project manager to get it done and make sure that everyone has a list of task to do. I do believe that this is a part of the business that should be completely hands off to see its effects on running your business using this simple system of hiring project manager to take care of these business matters. You just need to make sure that you also have a system to do spot checks on the progress of each task included in the worksheet to monitor the entries if these tasks are updated for each assistant.
You need to make sure that you focus on outcomes, not tasks when you do virtual project management. So that issue that I was having, I was trying to keep all my assistants busy, and I’d just find tasks for them. I was just thinking, well, $5 an hour, maybe it is good if they do this particular task. I don’t know, there are plenty of different tasks that they shouldn’t have been doing when I should have been thinking more outcome driven as opposed to task driven.
The other thing that you’ll be giving your project manager, and this comes from the 4-Hour Work Week, is the ok to spend money up to a certain level to take advantage of these SEO services. I say to my project manager, you can spend up to $500 out of the PayPal account or whatever without checking with me, because I know that I’ve trained you up to a point where you know what good value spending is. So if it’s going to cost less than $500, you go ahead and spend it and don’t worry about bothering me. Otherwise you’re going to have to ok every little step and you’re not working on the big rocks, you’re working on those small rocks.
Another thing to keep in mind, any project manager shouldn’t work exceeding seven people underneath them. Doing this assures that the project manager can easily manage these few people that will definitely improve their productivity as a team in the long run. If we need to hire more virtual staff then we go ahead and assign mini project managers. I prefer my project managers at the office beside me then they’ve got the assistants to manage.
That is how we go about the setup of having project managers work with assistants. We make sure that we adjust these management set up as we hire people to join the team. We want to make sure that we maintain manageable number of assistants to work with to avoid situations that are out of control. Should you give them more than seven, it gets a little challenging to manage and monitor the performance of each assistant.
That’s how I hire project managers, I bring them in house. You can also learn a tip from James Schramko, that is for you to identify entrepreneurial individuals to become your assistants. Get these people on board and help them create their own business while they work for you.
Let’s say you’ve got a virtual assistant who is your article writer in your SEO company You might say to them, how about I give you a twenty percent premium, so I’ll pay you an additional twenty percent on whatever it is that I’m already paying you. What I want you to do is go find an outsourcer who you manage. He can pay them the amount and then he gets the extra twenty percent on top, that management fee.
Take time to come up with a system to educate them and make them understand that they need to do their best to help grow your business. Be confident in hiring a project manager to take care of implementing virtual project management for your business since these things are his main responsibilities.
This day in history...
Powered By WPHistory